Palacios House of Arts Parent/ Student Policy
This Parent/Student Policy is a resource for understanding the administrative policies at Palacios House of Arts. It includes basic information on policies and procedures, such as payments, attendance, refunds, withdrawals, and other administrative issues. It is the parent’s responsibility to be familiar with these policies.
Before registering your child(ren) in any PHOA Program, you will be asked to sign this document. If you need additional information, please get in touch with LaTrice Stampley, Administrative Services Coordinator or Gloria Ruiz de Palacios, Executive Director, at palacios@palaciosarts.site.
Registration:
Registration period dates are posted on our schedule of classes on our website. We accept students throughout the year. However, we prefer that our students can join our programs from the beginning of each semester since they are based on artistic integration in a progressive and coherent manner.
Summer Camp Registration:
Registration for Summer Camp is open by the end of March each year. Although actual dates will vary, summer camp deadlines will be two weeks before the start date.
We will also have Summer Camp Registration open for volunteers who want to collaborate in our programs, and the application will be by google form. The link for volunteers will be under the summer camp tab on our website. There will be limited spots for student campers and volunteers for each week of camp.
Price List:
Private lessons/classes (1 hr/week):
Cello - $52 (Kids) / $62 (Adults)
Violin - $52 (Kids) / $62 (Adults)
Piano - $52 (Kids) / $62 (Adults)
Guitar - $52 (Kids) / $62 (Adults)
Voice - $52 (Kids) / $62 (Adults)
Piano & voice - $57 (Kids) / $67 (Adults)
Tiny Tots - $47
Art - $47 (Kids) / $55 (Adults)
Spanish - $52 (Kids) / $62 (Adults)
Group classes- (1hr 45min per week/ minimum of 4 students)
Art (Kids)- $22 (1 hour/weekly- $50 supply fee per semester-- waived if semester is paid in full).
Art +Spanish (Art Immersion)- $45.00 (2 hour/weekly)
$50 supply fee per semester-- waived if semester is paid in full).
Art (Adults)- $45 (1 hour/week) Responsible for supplying art materials.
Ensemble - $38 Monthly (1 hour/week) ( 4 students min)
Band - $38 Monthly (1 hour/week) ( 4 students min)
Choir - $38 Monthly (1 hour/week)
Ear Training (Theory) - $33 Monthly (1 hour/week)
TINY TOTS (Kids Choir) - $27 Monthly (1 hour/week)
Ear Training (Theory) + (Kids Choir) - $47 Monthly (1 hour/week)
Spanish group class - $120 Monthly ($30 per class/min 4 Students)
Tiny Tots - $22 (45 min.-1hr. weekly)
Chamber Music ( Duo) - $42.00 per week 1 hr lesson
Special discount for families (discount only applies for private lessons; ask for details.)
Payments:
Payment for individual lessons will be due in full for the entire month by the 10th of each month. If payment is not received by the 10th, a $25 late fee will be added. Students will not be accepted in class until payment is received.
Payment for group classes can be made for the entire semester in full or on a monthly basis, as follows: if paying in full for the entire semester, the full amount will be due by August 25th for the Fall 2024 semester, and by January 26th for the Spring 2025 semester; if paying monthly, each payment will be due by the 10th of each month, except for the first month of the semester; for the first month of the semester the payment will be due by the first day of class. If financial circumstances do not allow you to pay at the beginning of each month in full, please contact Gloria 813.454.2127 or Danielle at 225.721.8829. ALL PAYMENTS MUST BE MADE THROUGH THE WAVE SYSTEM ONLY!
Payment Plans/Arrangements:
If needed, for the group classes we can arrange a payment plan for your total tuition for each semester, which can be divided into two or three payments. PHOA will not charge any administration fee for such payment plans. Such an arrangement can be discussed individually by the first day of classes. The first payment of such a payment plan would still be due by August 25th for Fall 2024 and by January 26th for Spring 2025.
Refunds:
All refunds must be requested by email to palacios@palaciosarts.site. A refund request must be submitted a minimum of 5 business days before the start of the semester or summer camp session. The entire amount paid will be refunded minus a $15 transaction fee. Unfortunately, a refund will not be available for a semester or summer camp session in progress. All deposits are non-refundable. The date printed on the refund request (email) determines if a refund is granted. Payments must clear the processing system before any refunds are processed. Please allow 3 - 4 weeks for a refund to be issued.
Attendance, absences, and rescheduled lessons for individual lessons:
If your student must be absent for any reason, a 24hr notice has to be given. Please call, text or email the administrative service coordinator immediately. If a 24-hour notice is given, the student may make up the missed individual lesson no later than the following week, by arranging with the teacher. No absence will be allowed for a rescheduled lesson. If 24 hour notice is not given, the student will forfeit that lesson. If the student misses a rescheduled lesson, the student will forfeit that lesson. If you feel your child may be sick, please, call, text, or email the administrative coordinator to see how you should proceed.
Attendance, absences, and recovering of Group Classes:
For any absence for a group class, we will now require a 24-hour notice before the class time. A student who misses a group class with a 24-hour notice may recover that class by arranging with the teacher to attend a different group class no later than the following week.
Rescheduling individual lessons due to teacher absence:
Our instructors are active, performing musicians and have many performance obligations, besides their teaching. If the teacher needs to reschedule an individual lesson, they will give a minimum of 24 hours notice and reschedule the lesson no later than the following week. If a student misses the rescheduled lesson without 24hr notification, the lesson is forfeited. If 24hr notification is given then the lesson may be rescheduled one additional time.
Class Cancellation(s):
If PHOA must cancel a class, you may obtain a full tuition refund if the course is canceled before commencement or obtain a prorated refund depending on how many classes the student attended before the class was canceled; or upon request, the organization may credit the remaining tuition funds toward a future course.
IN CASE OF EMERGENCY:
Parents must provide the organization with emergency contact information. The information must be kept current, so parents should inform the organization when this information changes. Required information includes address(es) and telephone number(s); business or work address(es) and telephone number(s); and name(s), address(es), and telephone number(s) of one or more family members or friends whom you authorize to care for your student in the event of an emergency.
PHOA will use its system of phone calls and texts to parents to give parents instructions and updated information. PHOA follows East Baton Rouge Parish school safety guidelines.
PHOA Closure(s):
If PHOA closes due to emergencies or inclement weather, check our website and listen to local radio and television stations for updates. PHOA will also call/text to give parents/guardians updated instructions and information. If inclement weather occurs after classes have begun, we will take all possible precautions to keep your child safe until you arrive.
Policy Development:
Parents are encouraged to work in a mutually supportive and respectful partnership with the school to help their children succeed. Our policies in all cases are jointly created to favor parents, school personnel, and students who share responsibility for students' artistic, intellectual, physical, emotional, and social development.
Instruments:
By enrolling in instrument lessons, the parent is responsible for renting or buying the student’s instrument and any other items needed.
Instrument shops:
SOLA VIOLINS (recommended) - In Lafayette https://www.solaviolins.com/. (They have an excellent renting-to-buy policy. Call them for more information about it).
SHAR MUSIC - Online shop https://www.sharmusic.com/
*Our teachers can assist you in evaluating instrument purchase options if needed.*
Discounts and Coupons:
Discounts and coupons to reduce tuition costs are offered periodically. Offers cannot be combined.
Continuing Student- If the student is enrolled in a class during the academic year, the price will stay the same for two consecutive years. In the third year, the price will be updated to the current price or the price discounted for continuing students.
Financial Aid or Scholarships:
Financial aid is a privilege offered by Palacios House of Arts to those families with financial needs whose children are genuinely interested in developing their talents and have an interest in music or art.
The percentage of financial aid awarded depends on each family's financial circumstances. Your financial assistance will be valid ONLY for the year beginning in August and ending in May of the following year.
As a nonprofit organization, we are always looking for ways to offer scholarships to develop the artistic talent of the child in need; for that, we need the help of grants and donors.
Contact information:
Any Comments, Questions or Problems
Gloria Ruiz de Palacios
Executive Director
813.454-2127
palacios@palaciosarts.site
Billing Issues
Danielle Caudle
PHOA Treasurer
225.721.8829
palacios@palaciosarts.site
